DOCUMENTRequired documents for usage reports
To submit a usage report, (1) registration of bank account information and (2) preparation of the usage report and related documents are required.
The required documents differ for those enrolled in national, municipal, or metropolitan schools and those enrolled in private schools.
(1) Register bank account information* The account must be in the name of the subsidy recipient (guardian).
-
How to register your account information
-
Online users
A-Documents to be submitted
-
1Payment account transfer request form
*Please create the information by entering it on My Page.
If there are any changes, please make the changes on My Page.
B-Required Certificates
-
1
Those who understand the following ① to ⑥
① Name of financial institution to which transfer will be made ② Head office/branch name ③ Financial institution/branch code ④ Type of Account (something that shows the type of account, such as ordinary or current account.) ⑤ Account number ⑥ Something that identifies the account holder
*Copy of bankbook or cash card,
or a screenshot showing the account number from online banking
*If your cash card is integrated with a credit card, please mask the relevant information.
Click here for details about masking
By Mail
A-Documents to be submitted
-
1Payment account transfer request form
*If there are any changes, please submit the "Payment Account Transfer Request Form" again.
B-Required Certificates
-
1
Those who understand the following ① to ⑥
① Name of financial institution to which transfer will be made ② Head office/branch name ③ Financial institution/branch code ④ Type of Account (something that shows the type of account, such as ordinary or current account.) ⑤ Account number ⑥ Something that identifies the account holder
*Copy of bankbook or cash card,
or a printed page showing the account number from online banking*If your cash card is integrated with a credit card, please mask the relevant information.
Click here for details about masking
-
(2) Usage Report
-
Those enrolled in national, municipal,
or Tokyo metropolitan schools -
Online users
A-Documents to be submitted
-
1Usage status report
*Please create the information by entering it on My Page.
If there are any changes, please make the changes on My Page. -
2Report on attendance status (national, municipal, metropolitan)
You will need to have your school fill it out.
-
3Attachment to the report on attendance status, etc.
This will need to be completed by the free school or other institution your child attends.
Q1 = April to June 2025
Q2 = July to September 2025
Q3 = October to December 2025
Q4 = January to March 2026
[Submit only if you did not attend the center even once in a month]
-
4Declaration on the Attendance Status of Enrolled Students
under the Tokyo Free School User Support Subsidy Program
B-Required Certificates
-
1
Receipts for free school fees, etc.
*The name of the applicant (subsidy recipient) and the recipient's account on the receipt must be the same person.
[Period for Issuance of Documents Showing Usage Fees (e.g., Receipts)]
In addition, the purpose of the payment (confirmation that it is for the applicant's child's free school fees (for the month)), payee (name of the free school), amount, and payment date must be clearly stated.
・In principle, the date must be between April 1, 2025 and March 31, 2026.
・However, if usage fees for fiscal year 2025 were prepaid between March 1 and March 31, 2025, they will also be eligible for subsidy.
・If the payment date is on or after April 1, 2026, subsidies cannot be provided. -
2Supplementary documents related to receipts, etc. (verification of prepaid ticket usage)
*If the fees for the free school you attend are paid in advance, please submit this form.
By Mail
A-Documents to be submitted
-
1Usage status report
*If there are any changes, please submit the "Payment Account Transfer Request Form" again.
-
2Report on attendance status (national, municipal, metropolitan)
You will need to have your school fill it out.
-
3Attachment to the report on attendance status, etc.
This will need to be completed by the free school or other institution your child attends.
Q1 = April to June 2025
Q2 = July to September 2025
Q3 = October to December 2025
Q4 = January to March 2026
[Submit only if you did not attend the center even once in a month]
-
4Declaration on the Attendance Status of Enrolled Students
under the Tokyo Free School User Support Subsidy Program
B-Required Certificates
-
1
Receipts for free school fees, etc.
*The name of the applicant (subsidy recipient) and the recipient's account on the receipt must be the same person.
[Period for Issuance of Documents Showing Usage Fees (e.g., Receipts)]
In addition, the purpose of the payment (confirmation that it is for the applicant's child's free school fees (for the month)), payee (name of the free school), amount, and payment date must be clearly stated.
・In principle, the date must be between April 1, 2025 and March 31, 2026.
・However, if usage fees for fiscal year 2025 were prepaid between March 1 and March 31, 2025, they will also be eligible for subsidy.
・If the payment date is on or after April 1, 2026, subsidies cannot be provided.
When submitting by mail, please print out the checklist from the link below and check that you have all the necessary documents. If necessary, please print out the address sheet, attach it to the back of the envelope, and mail it to the office.
-
-
Those enrolled in private schools
-
Online users
A-Documents to be submitted
-
1Usage status report
*Please create the information by entering it on My Page.
If there are any changes, please make the changes on My Page. -
2Report on attendance status (private)
-
3Attachment to the report on attendance status, etc.
This will need to be completed by the free school or other institution your child attends.
Q1 = April to June 2025
Q2 = July to September 2025
Q3 = October to December 2025
Q4 = January to March 2026 -
4Certificate issued by the enrolled school
showing monthly attendance statusYou will need to have your school fill it out.
*If attendance can be confirmed on a daily basis, any form chosen by the school may be used.
[Submit only if you did not attend the center even once in a month]
-
5Declaration on the Attendance Status of Enrolled Students
under the Tokyo Free School User Support Subsidy Program
B-Required Certificates
-
1
Receipts for free school fees, etc.
*The name of the applicant (subsidy recipient) and the recipient's account on the receipt must be the same person.
[Period for Issuance of Documents Showing Usage Fees (e.g., Receipts)]
In addition, the purpose of the payment (confirmation that it is for the applicant's child's free school fees (for the month)), payee (name of the free school), amount, and payment date must be clearly stated.
・In principle, the date must be between April 1, 2025 and March 31, 2026.
・However, if usage fees for fiscal year 2025 were prepaid between March 1 and March 31, 2025, they will also be eligible for subsidy.
・If the payment date is on or after April 1, 2026, subsidies cannot be provided. -
2Supplementary documents related to receipts, etc. (verification of prepaid ticket usage)
*If the fees for the free school you attend are paid in advance, please submit this form.
By Mail
A-Documents to be submitted
-
1Usage status report
*If there are any changes, please submit the "Payment Account Transfer Request Form" again.
-
2Report on attendance status (private)
-
3Attachment to the report on attendance status, etc.
This will need to be completed by the free school or other institution your child attends.
Q1 = April to June 2025
Q2 = July to September 2025
Q3 = October to December 2025
Q4 = January to March 2026 -
4Certificate issued by the enrolled school
showing monthly attendance statusYou will need to have your school fill it out.
*If attendance can be confirmed on a daily basis, any form chosen by the school may be used.
[Submit only if you did not attend the center even once in a month]
-
5Declaration on the Attendance Status of Enrolled Students
under the Tokyo Free School User Support Subsidy Program
B-Required Certificates
-
1
Receipts for free school fees, etc.
*The name of the applicant (subsidy recipient) and the recipient's account on the receipt must be the same person.
[Period for Issuance of Documents Showing Usage Fees (e.g., Receipts)]
In addition, the purpose of the payment (confirmation that it is for the applicant's child's free school fees (for the month)), payee (name of the free school), amount, and payment date must be clearly stated.
・In principle, the date must be between April 1, 2025 and March 31, 2026.
・However, if usage fees for fiscal year 2025 were prepaid between March 1 and March 31, 2025, they will also be eligible for subsidy.
・If the payment date is on or after April 1, 2026, subsidies cannot be provided.
When submitting by mail, please print out the checklist from the link below and check that you have all the necessary documents. If necessary, please print out the address sheet, attach it to the back of the envelope, and mail it to the office.
-
