DOCUMENTRequired documents for usage reports
Usage status reporting will begin on August 3rd.
To submit a usage report, (1) registration of bank account information and (2) preparation of the usage report and related documents are required.
The required documents differ for those enrolled in national, municipal, or metropolitan schools and those enrolled in private schools.
(1) Register bank account information* The account must be in the name of the subsidy recipient (guardian).
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How to register your account information
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Online users
A-Documents to be submitted
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1Payment account transfer request form
*Please create it by entering information on your My Page.
If there are any changes, please contact the office.
B-Required Certificates
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1
Those who understand the following ① to ⑥
① Name of financial institution to which transfer will be made ② Head office/branch name ③ Financial institution/branch code ④ Type of Account (something that shows the type of account, such as ordinary or current account.) ⑤ Account number ⑥ Something that identifies the account holder
*Copy of bankbook or cash card,
or a screenshot showing the account number from online banking
*If your cash card is integrated with a credit card, please mask the relevant information.
Click here for details about masking
By Mail
A-Documents to be submitted
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1Payment account transfer request form
*If there are any changes, please submit the "Payment Account Transfer Request Form" again.
B-Required Certificates
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1
Those who understand the following ① to ⑥
① Name of financial institution to which transfer will be made ② Head office/branch name ③ Financial institution/branch code ④ Type of Account (something that shows the type of account, such as ordinary or current account.) ⑤ Account number ⑥ Something that identifies the account holder
*Copy of bankbook or cash card,
or a printed page showing the account number from online banking*If your cash card is integrated with a credit card, please mask the relevant information.
Click here for details about masking
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(2) Usage Report
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Those enrolled in national, municipal,
or Tokyo metropolitan schools -
Online users
A-Documents to be submitted
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1Usage status report
*Please create the information by entering it on My Page.
If there are any changes, please make the changes on My Page. -
2Report on attendance status (national, municipal, metropolitan)
*As a general rule, please complete and submit the form downloaded from the website using the FY2026 format. While the attendance status report can also be submitted using the old format, please use the FY2026 format to prevent omissions.
*Section 2, "School Confirmation," of the attendance status report is to be filled out by the school the student attends. If there are any omissions in the school confirmation date, etc., please do not fill it out yourself, but ask the school to add or correct the information.
*It is not permitted to reuse documents that have been confirmed and stamped by the applicant's school for a different quarter as the current report, and then rewrite the contents before submitting it.
If such actions are discovered, it will fall under Article 15, Paragraph 1, Item 2 of the Grant Guidelines, "When the grant is received through false or other fraudulent means," and the grant decision will be revoked and the grant will be required to be repaid. Please be aware of this. -
3Attachment to the report on attendance status, etc.
This will need to be completed by the free school or other institution your child attends.
First quarter = April to June 2026
Second quarter = July to September 2026
Third quarter = October to December 2026
Fourth quarter = January to March 2027
[Submit only if you did not attend the center even once in a month]
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4Declaration on the Attendance Status of Enrolled Students
under the Tokyo Free School User Support Subsidy Program
B-Required Certificates
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1
Receipts for free school fees, etc.
*The name of the applicant (subsidy recipient) and the recipient's account on the receipt must be the same person.
【Issuance Period for Documents Showing Usage Fees (Receipts, etc.)】
In addition, the purpose of the payment (confirmation that it is for the applicant's child's free school fees (for the month)), payee (name of the free school), amount, and payment date must be clearly stated.
・As a general rule, the date must be between April 1, 2026 and March 31, 2027.
・However, usage fees for fiscal year 2026 that were prepaid between March 1 and March 31, 2026 are also eligible for the subsidy.
・If the payment date for the usage fees is April 1, 2027 or later, the subsidy cannot be paid. -
2Supplementary documents related to receipts, etc. (verification of prepaid ticket usage)
*If the fees for the free school you attend are paid in advance, please submit this form.
By Mail
A-Documents to be submitted
-
1Usage status report
*If there are any changes, please submit the "Payment Account Transfer Request Form" again.
-
2Report on attendance status (national, municipal, metropolitan)
*As a general rule, please complete and submit the form downloaded from the website using the FY2026 format. While the attendance status report can also be submitted using the old format, please use the FY2026 format to prevent omissions.
*Section 2, "School Confirmation," of the attendance status report is to be filled out by the school the student attends. If there are any omissions in the school confirmation date, etc., please do not fill it out yourself, but ask the school to add or correct the information.
*It is not permitted to reuse documents that have been confirmed and stamped by the applicant's school for a different quarter as the current report, and then rewrite the contents before submitting it.
If such actions are discovered, it will fall under Article 15, Paragraph 1, Item 2 of the Grant Guidelines, "When the grant is received through false or other fraudulent means," and the grant decision will be revoked and the grant will be required to be repaid. Please be aware of this. -
3Attachment to the report on attendance status, etc.
This will need to be completed by the free school or other institution your child attends.
First quarter = April to June 2026
Second quarter = July to September 2026
Third quarter = October to December 2026
Fourth quarter = January to March 2027
[Submit only if you did not attend the center even once in a month]
-
4Declaration on the Attendance Status of Enrolled Students
under the Tokyo Free School User Support Subsidy Program
B-Required Certificates
-
1
Receipts for free school fees, etc.
*The name of the applicant (subsidy recipient) and the recipient's account on the receipt must be the same person.
【Issuance Period for Documents Showing Usage Fees (Receipts, etc.)】
In addition, the purpose of the payment (confirmation that it is for the applicant's child's free school fees (for the month)), payee (name of the free school), amount, and payment date must be clearly stated.
・As a general rule, the date must be between April 1, 2026 and March 31, 2027.
・However, usage fees for fiscal year 2026 that were prepaid between March 1 and March 31, 2026 are also eligible for the subsidy.
・If the payment date for the usage fees is April 1, 2027 or later, the subsidy cannot be paid.
When submitting by mail, please print out the checklist from the link below and check that you have all the necessary documents. If necessary, please print out the address sheet, attach it to the back of the envelope, and mail it to the office.
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Those enrolled in private schools
-
Online users
A-Documents to be submitted
-
1Usage status report
*Please create the information by entering it on My Page.
If there are any changes, please make the changes on My Page. -
2Report on attendance status (private)
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3Attachment to the report on attendance status, etc.
This will need to be completed by the free school or other institution your child attends.
First quarter = April to June 2026
Second quarter = July to September 2026
Third quarter = October to December 2026
Fourth quarter = January to March 2027 -
4Certificate issued by the enrolled school
showing monthly attendance statusYou will need to have your school fill it out.
*If attendance can be confirmed on a daily basis, any form chosen by the school may be used.
[Submit only if you did not attend the center even once in a month]
-
5Declaration on the Attendance Status of Enrolled Students
under the Tokyo Free School User Support Subsidy Program
B-Required Certificates
-
1
Receipts for free school fees, etc.
*The name of the applicant (subsidy recipient) and the recipient's account on the receipt must be the same person.
【Issuance Period for Documents Showing Usage Fees (Receipts, etc.)】
In addition, the purpose of the payment (confirmation that it is for the applicant's child's free school fees (for the month)), payee (name of the free school), amount, and payment date must be clearly stated.
・As a general rule, the date must be between April 1, 2026 and March 31, 2027.
・However, usage fees for fiscal year 2026 that were prepaid between March 1 and March 31, 2026 are also eligible for the subsidy.
・If the payment date for the usage fees is April 1, 2027 or later, the subsidy cannot be paid. -
2Supplementary documents related to receipts, etc. (verification of prepaid ticket usage)
*If the fees for the free school you attend are paid in advance, please submit this form.
By Mail
A-Documents to be submitted
-
1Usage status report
*If there are any changes, please submit the "Payment Account Transfer Request Form" again.
-
2Report on attendance status (private)
-
3Attachment to the report on attendance status, etc.
This will need to be completed by the free school or other institution your child attends.
First quarter = April to June 2026
Second quarter = July to September 2026
Third quarter = October to December 2026
Fourth quarter = January to March 2027 -
4Certificate issued by the enrolled school
showing monthly attendance statusYou will need to have your school fill it out.
*If attendance can be confirmed on a daily basis, any form chosen by the school may be used.
[Submit only if you did not attend the center even once in a month]
-
5Declaration on the Attendance Status of Enrolled Students
under the Tokyo Free School User Support Subsidy Program
B-Required Certificates
-
1
Receipts for free school fees, etc.
*The name of the applicant (subsidy recipient) and the recipient's account on the receipt must be the same person.
【Issuance Period for Documents Showing Usage Fees (Receipts, etc.)】
In addition, the purpose of the payment (confirmation that it is for the applicant's child's free school fees (for the month)), payee (name of the free school), amount, and payment date must be clearly stated.
・As a general rule, the date must be between April 1, 2026 and March 31, 2027.
・However, usage fees for fiscal year 2026 that were prepaid between March 1 and March 31, 2026 are also eligible for the subsidy.
・If the payment date for the usage fees is April 1, 2027 or later, the subsidy cannot be paid.
When submitting by mail, please print out the checklist from the link below and check that you have all the necessary documents. If necessary, please print out the address sheet, attach it to the back of the envelope, and mail it to the office.
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